Users who use Microsoft 365 as a work tool think that they have maximum security for the data they handle in the software. Of course the software has security and protection for all this information, but not enough for an organisation. As we already know, companies must have a contingency and disaster recovery plan to protect them. This is where the dilemma of the responsibility of Microsoft 365 and user protection comes in. The reality is that the responsibility for data control and recovery lies with the user and not with Microsoft. Here are6 reasons to backup Microsoft 365.
6 reasons why you should backup Microsoft 365:
1.Accidental disposal:
Office 365’s native Office 365 trash and history files have limited loss protection, which translates to the possible complete loss of data. Thanks to Microsoft 365 backup, recovery is simple, even if Office 365 has removed the data forever from its geographic redundancy or the retention period has expired.
2.Confusion and gaps in retention policy:
The continuous evolution of policies, including retention policies, makes them difficult to track and manage. Office 365 has limited backup policies that can only repel certain data losses, but falls short of being a comprehensive backup solution. In the event of a disaster Microsoft 365 cannot provide the ability to roll back to a point before that problem and fix everything. However, with Microsoft 365 backup, there are no gaps in retention policies or restore flexibility. Whatever type of recovery is possible, it makes recovery fast, agile and reliable.
3.Internal and external security threats:
When we talk about a cyber security threat we always tend to think of cyber criminals and viruses, but for businesses, threats also exist internally. On many occasions they have been exposed to security problems by their own employees, accidentally or intentionally, but it is more common than you might think. Access to company resources is difficult to control and Microsoft does not have the ability to differentiate between frequent users, an employee who no longer works for the company who tries to delete critical files before leaving etc. On the other hand, there is the possibility of a user downloading infected files or leaking contacts or passwords to untrusted sites.
In the case of external security we mention malware and ramsonware that have caused so much damage worldwide to all types of organisations and in many cases have put the company’s reputation at risk and exposed the security of customer data.
Ultimately, the recovery and backup solutions offered by Microsoft 365 are not sufficient to handle this type of attack. Having a dedicated Microsoft 365 backup ensures that data can be recovered uninfected and quickly.
4.Legal and compliance requirements:
In many instances when recovering data means being in the middle of a legal action, Microsoft has integrated several safety nets (items are preserved and protected due to litigation). However, it is not sufficient as it is not a backup solution capable of remaining free from legal problems that may arise. For example, if emails or documents are accidentally deleted before a legal hold is placed, they can be restored and legal obligations can be met.
5.Handling of hybrid mail implementation and migrations to Office 365:
In Office 365 migration processes there must be a transition time where companies leave a small part of their systems in their previous system in order to have additional control and flexibility, which poses additional challenges.
With Microsoft 365 backup, hybrid mail migrations are safe and secure as it is able to handle the exchange data regardless of where it is located, whether it is in the original location or in Office 365. In addition, information can be stored wherever the customer chooses, either locally or in cloud object storage such as AWS S3, Azure Blob, our Cloud Storage or any managed service provider.
6.Teams data structure:
With the rise of teleworking, the use of Microsoft teams to develop projects and initiatives is growing exponentially. It is therefore increasingly important to protect the data passing through it. In addition to all settings, configurations and member data that must be available for retrieval. Microsoft 365 backup can not only protect and recover data but also these configurations and interconnections between applications.